Recruitment of Faculty and Staff Procedure - 63.02.01
College Policy Number/Title:
Howard Community College (HCC) takes measures to ensure that recruitment of employees is done fairly, legally, and with the objectives of creating diverse applicant pools and hiring the optimal candidate for each position.
Recruitment
The college recruits internally or externally as appropriate for open faculty and staff positions. Adjunct faculty pools are maintained for both credit and noncredit positions.
Equal Employment Opportunity and Affirmative Action Specifications
- All advertising must include the statement "HCC is an Equal Employment Opportunity employer and values diversity within its faculty, staff, and student populations." The college’s telephonic device for the deaf (TDD) number listed on all advertisements provides access for the hearing impaired.
- If the college uses the services of an employment agency to recruit personnel, that agency will be informed that the college is an equal opportunity employer and that referrals must be made in accordance with policy 63.01, Non-Discrimination.
- The college follows the requirements of state and federal law regarding provision of equal employment opportunity through non-discrimination in its employment practices in recruitment, hiring, training, promotional opportunities, compensation, discipline, and termination.
- The office of human resources maintains an applicant tracking system for all applicants and information indicating advertisement placements and the sources used to aid in the recruitment of minorities.
- The college actively seeks diverse applicants by advertising all external positions on local and national diversity targeted websites/sources.
Recruitment Procedures for Budgeted Positions
To initiate a recruitment, the hiring manager must create a requisition using the recruitment system. An up-to-date job description may be attached to the requisition. All revisions to the job description should be communicated clearly by using the track changes feature in Microsoft Word; the information provided on the requisition is used to advertise for the position.
The hiring manager and members of the search committee, if applicable, have immediate access to application materials. The position announcement is posted and applicants may apply for a minimum timeframe of two weeks.
Recruitment Procedures for Division Dean and Associate Dean/Faculty Appointments
Division deans and associate deans represent faculty. Deans and associate deans are selected from existing faculty through an internal search process. When circumstances warrant, an external search may be conducted with the approval of the vice president of teaching and learning.
Recruitment Procedures for Adjunct and Noncredit Faculty
A pool of adjunct and noncredit faculty applicants by discipline is maintained by the office of human resources. Department chairs and course coordinators may access these pools at any time. Advertisements are placed as necessary to ensure a sufficient applicant pool.
Recruitment Procedures for Temporary Personnel
Prior to hiring a temporary employee, hiring supervisors may check with the office of human resources about available candidates for interview. When a candidate is selected, the hiring supervisor completes the “Hire a Temporary/Hourly Employee” form on the employee portal prior to the employee’s start date. The office of human resources verifies that the proposed pay rate is accurate based on the job duties. Existing applicant pools are maintained in the office of human resources and external employment agencies can be used to facilitate the hiring process if necessary. All costs associated with the services of an employment or temporary agency must be covered by the requesting cost center.
Effective Date: 08/26/22
President's Office Use: CHRO