Alternate Formats

Students must first obtain alternative format accommodation approval from their DSS counselor before requesting print materials converted to an alternative format.

Alternate Format includes other course materials such as textbooks, course handouts distributed on paper, and books/documents needed for research.

Considerations for Alternative Format

• Submit your book requests at least 4 weeks before the beginning of classes.  Due to the nature of obtaining and converting print materials, this window of time is essential in assuring materials will be ready for the beginning of the semester. We realize that some instructors may not have their syllabi ready and/or the required books may not yet be available; however, if the requests are submitted late, DSS cannot guarantee the request will be completed by the start of the semester.
• Depending on the publisher, it might take time to acquire the files and convert them to the appropriate format. However, some alternative format requests must be fulfilled off-campus and may require several weeks to process. We will try to have all material converted within 10 business days.

To request Alternate Format

1. Select your accommodation when requesting your Letter of Accommodation in AIM.
2. Log into AIM.
3. On the left side of the navigation panel select Alternative Formats.
4. Under Additional Book or Reading Material, enter your book request and relevant information. Select the class from the drop-down menu. 
• Complete textbook information for each class in which alternate format is requested. 
• Textbook information can be found at the HCC Bookstore if needed.
5. Click Submit Request.
6. Upload Book Receipt on the Alternative Format page.

Proof of Purchase

Requests can still be submitted without proof of purchase. The files for the accessible format will not be released until the proof of purchase/rental is submitted on AIM. 

• If you have acquired your textbooks/materials from the HCC Bookstore through SlingshotEDU, you can obtain your proof of purchase by logging into your HCC SlingshotEDU.